The 3 Most Popular Transcript Formats

The 3 Most popular Transcript Formats

Transcription has become one of the most sought after and very lucrative businesses in today’s world. Transcription, simply, is the process of converting audio file into text format for varied reasons. The person who does this conversion is called a ‘Transcriptionist’. A transcriptionist listens to a given audio and converts it into text depending on client requirements. Transcription can be done either direct as being present at a given event or through recorded audio files.

Transcription can be broadly divided into 3 main categories:

  • Verbatim Transcription
  • Edited Transcription
  • Intelligent Transcription

Let me take you briefly through these to acquaint you with the subtle difference among them.

Verbatim Transcription: As the name itself tells, it is all about exact word-to-word conversion of audio into text. This also involves the mumblings, half sentences and emotions that might have been used during the event. Eg: “hmmm, I mean, kinda….etc.” From a transcriptionist point of view, this process involves a lot of time and effort to achieve the desired accuracy. Hence it is a very expensive and well paid process. This format is used commonly for legal proceedings and financial events where every word is important.

Edited Transcription: As the name explains, these transcripts can be mildly edited. It is similar to Verbatim, but here the mumblings and the emotions can be edited. One has to listen to the audio and try to get the gist of the speech or seminar without changing the meaning and transcribe it into relevant text. For processing edited transcripts, transcriptionists need to have a good command over language and a greater level of understanding of the concept. It is time consuming too, but less in comparison with Verbatim Transcription. This is also a well-paid process. This is a generally used format for transcription in seminars, conferences, public speeches, etc.

Intelligent Transcription: As the name suggests, it is the kind where transcriptionists ignore unwanted terms and words used in the talk which does not mean anything. As these words add no value to the content, they can be left out of the final transcribed text. This process takes less amount of time as compared to the other two formats. Mild rephrasing is allowed in this format.

Depending on the end users’ budget, turnaround time and other requirements; one of these transcription process is chosen. Though they have their own pros and cons, each format is useful in its own way. Transcription is a very interesting and well established business. It is sought out more because of the flexibility of getting it done even from the comfort of our home.

Key Benefits Of Interactive Transcripts

Interactive transcripts are verbatim textual representation of video files that normally runs in a paragraph format beside the source video. Users can read through the text while watching the video. These transcripts would appear more like closed captions/subtitles, but in a running format towards the side of the video. As and when the video is played, the words or blocks of words in the transcript get highlighted corresponding to the spoken content.

Key Benefits Of Interactive Transcripts

Interactive transcripts are searchable textual format, and they help a great deal in making your videos more accessible. These transcripts make it possible for users to interact with the videos. For instance, if you as a user want to go to a particular portion of a video, only thing you have to do is to point the cursor on the word or the block of words that coincides with the visual that you are looking for and click on that; the video will automatically jump on to that particular portion.

These transcripts help deaf or hard-of-hearing to consume videos with less difficulty. The users can read the text as and when they view the video real time. These transcripts also help students with learning disabilities.

Another benefit of having interactive transcripts on your website videos is that they make them easily searchable; therefore helping your digital marketing and SEO activities to a great extent. It is always more effective when the search engines index the whole transcript content rather than just indexing the video title or description.

There are a lot of transcription service providers offering interactive transcription services and it is very important for you to choose someone who can deliver error-free transcripts.

What is a Verbatim Transcription

Verbatim transcription is the exact word by word speech to text conversion. Transcriptionists providing verbatim transcripts need to have keen ears and attention to detail. They pay close attention to every sound, word, tone, etc.  A real verbatim transcript converts everything on the audio file the way it is delivered. This would include non-verbal utterances as well.

verbatim transcription

Verbatim transcripts transfer anything and everything that is spoken. Even grammatical errors, repetition, etc. are captured the way it is delivered, they are not corrected. Unclear thoughts remain unclear.

Verbatim transcripts are used widely in legal documentation. The thought process behind the spoken words are of utmost importance in legal proceedings.

Verbatim transcripts are also used in insurance industry. Claims professionals use verbatim transcripts to pick up valuable information.

It is not practical to completely rely on automated transcription tools to do verbatim transcription. Nowadays, transcription service providers use hybrid solution to do verbatim transcription. Here, automatically produced transcripts are shot into manual workflows where highly experienced transcriptionists make necessary changes to reproduce the text document exactly the way it is delivered.

Being in transcription industry for more than two decades, Transcribe-Now has a highly effective hybrid transcription workflow. Transcribe-Now’s hybrid solution makes it possible to deliver error-free verbatim transcripts at a much quicker turnaround.