4 Major Factors Organizations Look while Hiring Transcription Services

4 Major Factors organizations look while hiring transcription services

Transcription is one of the most popular and effective means of documentation. Let us look at the 4 major aspects that organizations look while choosing a transcription service provider.

1. Transcription Quality
Quality of transcripts is the most important factor that organizations look while hiring transcription service providers. Transcripts are the major reference source for relevant information, so it is really important to have error-free transcripts. Many of the transcription service providers use automated tools to convert voice to text, and these automatic transcription tools are likely to make mistakes. So, it is important to have experienced editors to manually proof read auto-generated transcripts to make it error-free before the transcripts are delivered to the end users.

2. Quick Turnaround Time
Another aspect that customers would look at is how quick the transcripts are made available to them. There are times when a transcript would be of no use if it is not provided at a stipulated time. So, clients prefer service providers who can turnaround the transcripts quickly without compromising on the quality of transcripts.

3. Affordability
Affordability is a very important factor that companies would look for while hiring transcription services. All the companies would like to make sure that there are no hidden fees involved other than the pricing that is agreed upon by both the parties. Transcripts are charged either based on the duration of transcribed audio or per the total words transcribed.

4. Confidentiality
There is some degree of confidentially that transcription companies need to maintain. Normally, transcription service providers sign a confidentiality agreement before taking up an assignment. No matter what field or industry you work in, confidentiality is always required. Reputable transcription companies adhere to strict code of ethics including confidentiality and respecting the privacy of others. So, organizations prefer to hire transcription companies with high set of values and reputation.

Necessities for Transcription Jobs

To be a freelance transcriptionist, you have to be equipped with certain basic necessities. Let us look at some must-haves for you to start with freelance transcription jobs. You can always buy the basic ones to start with and later on can be upgraded.

Computer: For transcription jobs, your computer does not require a lot of computing power. You don’t really need high-end CPU or lot of storage space as long as you are not using the system for any other purpose. Even an Intel Celeron Process would do if money is a decisive factor. You can choose a laptop or a desktop, it doesn’t really matter.

Necessities for Transcription Jobs

Internet Connection: It is necessary for you to have high-speed Internet connectivity as sometimes you would have to work on software provided by the transcription companies that would allow you to connect fast and secure. You would be uploading and downloading audio files and text documents and would also require a lot of research. It is also preferred to have a backup internet connection so that your work is not distracted even if your primary connection fails.

Transcription Software: There are quite a few transcription tools readily available in the market, some are free and some require a nominal fee. Express Scribe is one of the popular software you can think of.
Microsoft Word: It is preferred to have Microsoft Word though you have alternatives. Most of the transcription software, guides and tutorials used by transcription companies are based on Word.

Headphones: Stethoscope style headphones are commonly used by transcriptionists; however, you can use any as long as the audio output is clear and loud enough for you to transcribe.

Foot Pedal: Though a foot pedal is not a must, it is good to have. Controlling audio playback with function keys while transcribing could slow down your efficiency, so it is always better to have one.

Comfortable Seating: Ergonomically suitable work space is much needed. This is something you need to carefully choose since transcription jobs demand extensive sitting and is definitely not a sit-on-the-couch type of job. Uncomfortable seating can lead you to develop neck or back pain.