5 Major Skills a Transcriptionist Require

Transcription is basically listening to a recorded audio and converting the speech into text format, and the person who does that is called a transcriptionist. A transcriptionist’s job is challenging and need to have certain special skills to perform their role effectively. Let us look at five key skills needed to take up transcription as a profession.

5 Major Skills a Transcriptionist Require

Listening: Transcriptionists primarily need to be very good at listening and should be very attentive. They should not get easily distracted while transcribing long audio recordings. To clearly interpret what speakers are conveying, they need to be very attentive and should also possess subject knowledge on what they are transcribing. They also have to type down simultaneously while listening to the audio, so they need to perform multitasking as well.

Typing: Good transcription professionals need to have the ability to type fast and accurately. Bad typing skills compel them to delete and retype quite often, thus slowing down the whole transcription process.

Researching : It is very important for transcription professionals to have good researching skills. Doing research beforehand helps to easily find words or phrases related to the subject that is discussed in the audio.

Grammar & Punctuation: Transcriptionists should have a good grip on grammar and punctuation. This is of utmost importance as a wrong punctuation or grammar can completely change the meaning of a sentence. Grammar and punctuation errors are considered to be grave in a transcript.

Computer Knowledge with Good Formatting Skills: Good working knowledge of computers is essential for transcriptionists. They need to be thorough with the formatting styles specified by their clients.

Transcribe-Now Delivers Quality Audio Transcripts

Audio transcription services are vital for corporates to preserve and reproduce their business documents for a variety of reasons. Media firms, medical institutions, insurance firms, academic institutions, financial firms, law firms, etc. are some of the businesses that widely use transcription services. There are some major factors that these corporates would look while choosing an audio transcription service provider. The three key qualities they would look for are; error-free delivery, quick turnaround time and cost effectiveness. Transcribe-Now is undoubtedly one of the major transcription companies that can fulfill all these requirements for its clients.

quality audio transcription services

Error-free Transcript Delivery:
Nowadays, a lot of transcription service providers use automated tools to deliver their final transcripts. The quality of transcripts generated by these automated sources is not so great and it is even worse if the audio quality or the spoken accent is bad. The corporates prefer transcription service provider who does manual proofreading and editing so that they can be sure of the transcript quality. We, at Transcribe-Now, have vast transcription experience being in this industry now for more than two decades. We have successfully developed a hybrid system where the automatically generated transcripts are fed into a manual workflow. The auto-generated transcripts are further proofread and edited by our highly experienced professional transcriptionists. We also have professionals who are specialized in various industries that enable us to effectively handle industry-specific transcripts.

Quicker Turnaround:
How quick one could turnaround transcripts depend on how efficient the workflow is, and it varies between service providers. Transcribe-Now has a highly efficient workflow that includes highly experienced transcription professionals. This makes it easy for us to turnaround error-free transcripts at a much quicker pace than our competitors. Moreover, we have a facility where the customers can stream auto-generated preliminary transcripts live on to their existing workflow, while the manually edited version can be delivered at a later point as per the customer requirement.

Cost Effectiveness:
We ensure highly competitive pricing without compromising on the transcript quality or turnaround time. Once a customer signs the contract with us, it remains unchanged throughout the contract period without any hidden matrix. Overall, we are a reliable audio transcription service provider specialized in providing tailor-made solution for our customers.

What is a Verbatim Transcription

Verbatim transcription is the exact word by word speech to text conversion. Transcriptionists providing verbatim transcripts need to have keen ears and attention to detail. They pay close attention to every sound, word, tone, etc.  A real verbatim transcript converts everything on the audio file the way it is delivered. This would include non-verbal utterances as well.

verbatim transcription

Verbatim transcripts transfer anything and everything that is spoken. Even grammatical errors, repetition, etc. are captured the way it is delivered, they are not corrected. Unclear thoughts remain unclear.

Verbatim transcripts are used widely in legal documentation. The thought process behind the spoken words are of utmost importance in legal proceedings.

Verbatim transcripts are also used in insurance industry. Claims professionals use verbatim transcripts to pick up valuable information.

It is not practical to completely rely on automated transcription tools to do verbatim transcription. Nowadays, transcription service providers use hybrid solution to do verbatim transcription. Here, automatically produced transcripts are shot into manual workflows where highly experienced transcriptionists make necessary changes to reproduce the text document exactly the way it is delivered.

Being in transcription industry for more than two decades, Transcribe-Now has a highly effective hybrid transcription workflow. Transcribe-Now’s hybrid solution makes it possible to deliver error-free verbatim transcripts at a much quicker turnaround.


Automated Transcription Gaining Popularity

Transcripts are one of the oldest means of documentation. Text documentation became easy and gained popularity when typewriter was first invented way back in 1868. By around year 1900, it was estimated that about 80% of documentation and transcription industry comprised of women workforce in the US. Since then, medical, legal and government record keeping became common in America and most of the European countries. By 1980’s word processors took over, which was the first digital means to transcribe and store documents. Slowly, new computing technologies made its way and transcription became a significant profession.
Today; medical, legal and government organizations are recording enormous volume of video and audio content. Transcription companies around the world are specializing in specific fields and there are many players operating globally. Many companies developed their own automated speech-to-text conversion tools. A good speech-to-text tool can even hit 96% accuracy.

Automated Transcription

In coming years, with great advancements in speech recognition software, voice-to-text conversion will become even easier. Although, it would take time for machine generated transcripts to match human generated ones in terms of accuracy, a combination of technology and manual intervention will
dominate the transcription process. With the possibility to continuously improve quality of speech-to-text recognition technology by feeding in more and more examples from traditional voice-to-text transcription in to the system, automation will become a more appreciated solution for audio or video transcription.
TranscribeNow’s R&D team has developed an efficient speech-to-text conversion tool, which is continuously improving with more and more information going in for machine learning. With technology coupled with highly experienced transcription workforce, Transcribe-now is now able to deliver error-free transcripts for its customers at quicker turnaround.