Transcribe-Now Delivers Quality Audio Transcripts

Audio transcription services are vital for corporates to preserve and reproduce their business documents for a variety of reasons. Media firms, medical institutions, insurance firms, academic institutions, financial firms, law firms, etc. are some of the businesses that widely use transcription services. There are some major factors that these corporates would look while choosing an audio transcription service provider. The three key qualities they would look for are; error-free delivery, quick turnaround time and cost effectiveness. Transcribe-Now is undoubtedly one of the major transcription companies that can fulfill all these requirements for its clients.

quality audio transcription services

Error-free Transcript Delivery:
Nowadays, a lot of transcription service providers use automated tools to deliver their final transcripts. The quality of transcripts generated by these automated sources is not so great and it is even worse if the audio quality or the spoken accent is bad. The corporates prefer transcription service provider who does manual proofreading and editing so that they can be sure of the transcript quality. We, at Transcribe-Now, have vast transcription experience being in this industry now for more than two decades. We have successfully developed a hybrid system where the automatically generated transcripts are fed into a manual workflow. The auto-generated transcripts are further proofread and edited by our highly experienced professional transcriptionists. We also have professionals who are specialized in various industries that enable us to effectively handle industry-specific transcripts.

Quicker Turnaround:
How quick one could turnaround transcripts depend on how efficient the workflow is, and it varies between service providers. Transcribe-Now has a highly efficient workflow that includes highly experienced transcription professionals. This makes it easy for us to turnaround error-free transcripts at a much quicker pace than our competitors. Moreover, we have a facility where the customers can stream auto-generated preliminary transcripts live on to their existing workflow, while the manually edited version can be delivered at a later point as per the customer requirement.

Cost Effectiveness:
We ensure highly competitive pricing without compromising on the transcript quality or turnaround time. Once a customer signs the contract with us, it remains unchanged throughout the contract period without any hidden matrix. Overall, we are a reliable audio transcription service provider specialized in providing tailor-made solution for our customers.

5 Myths about Transcription

There are lot of misconceptions on air about transcription, let us look at five major myths.

5 myths about transcription

1.It is all about listening to an audio and simply typing them out.

This is a myth. Audio recordings are not always perfectly done for transcriptionists to just type them out. Transcriptionists often come across poor audio quality, thick accents, multiple speakers crossing over each other, etc. A good transcriptionist has to understand the concept clearly and has to correlate with the concept most of the times to make sense out of what is spoken. Perfect grammar and spelling with proper formatting are major aspects of quality transcripts.

2.Speaker identification is quite easy.

Not at all. You can imagine how difficult it is to identify speakers during an earnings conference call, especially when multiple speakers with same accent. Most transcriptionists say that it is very difficult to distinguish between female speakers when they have same voice and accent. Good transcriptionists need to make intelligent guesses while identifying speakers; for instance they need to know how to distinguish between what a CFO or CEO address during an earnings conference call.

3.Time required to create a transcript is same as the length of the recording.

This is not true. Time required to create a transcript is always greater than the length of the recording. Transcribing an audio involves stoppages and rewinding to allow transcriptionists to decipher sentences and accurately convert them to text. There are times when a transcriptionist slows down the pace of dictation using transcription tools in order to clearly understand what is being said. Research and proofreading are other aspects of transcription that slows down the pace of transcription process. As an industry standard, it takes 3 minutes to transcribe 1 minute of clear audio recording.

4.Proofreading is a simple task and anyone can do it.

No, proofreading is not at all a simple task and it has to be done by professionals. Proofreaders need to have a lot of concentration and subject knowledge. They need to check for spellings and grammatical errors because these errors are considered to be grave when it comes to the quality of transcripts. Proofreaders are the decisive set of eyes and ears; poor proofreading can cost a lot to the transcript providers.

5.Formatting a transcript is very simple.

Formatting a transcript is not at all a simple task. Formatting the text according to client requirements is of utmost importance. Formatting requirements vary from client to client. An editor has to be sure of each client’s formatting style. They need to have thorough knowledge of the style guides provided by each client. Medical, legal or business transcript formats are entirely different from each other.

A good transcription service provider has to have a perfect combination of transcriptionists, editors and proof readers to deliver high quality transcripts. It is very important for them to have thorough professionals with specialized knowledge in each domain.

What is a Verbatim Transcription

Verbatim transcription is the exact word by word speech to text conversion. Transcriptionists providing verbatim transcripts need to have keen ears and attention to detail. They pay close attention to every sound, word, tone, etc.  A real verbatim transcript converts everything on the audio file the way it is delivered. This would include non-verbal utterances as well.

verbatim transcription

Verbatim transcripts transfer anything and everything that is spoken. Even grammatical errors, repetition, etc. are captured the way it is delivered, they are not corrected. Unclear thoughts remain unclear.

Verbatim transcripts are used widely in legal documentation. The thought process behind the spoken words are of utmost importance in legal proceedings.

Verbatim transcripts are also used in insurance industry. Claims professionals use verbatim transcripts to pick up valuable information.

It is not practical to completely rely on automated transcription tools to do verbatim transcription. Nowadays, transcription service providers use hybrid solution to do verbatim transcription. Here, automatically produced transcripts are shot into manual workflows where highly experienced transcriptionists make necessary changes to reproduce the text document exactly the way it is delivered.

Being in transcription industry for more than two decades, Transcribe-Now has a highly effective hybrid transcription workflow. Transcribe-Now’s hybrid solution makes it possible to deliver error-free verbatim transcripts at a much quicker turnaround.


Automated Transcription Gaining Popularity

Transcripts are one of the oldest means of documentation. Text documentation became easy and gained popularity when typewriter was first invented way back in 1868. By around year 1900, it was estimated that about 80% of documentation and transcription industry comprised of women workforce in the US. Since then, medical, legal and government record keeping became common in America and most of the European countries. By 1980’s word processors took over, which was the first digital means to transcribe and store documents. Slowly, new computing technologies made its way and transcription became a significant profession.
Today; medical, legal and government organizations are recording enormous volume of video and audio content. Transcription companies around the world are specializing in specific fields and there are many players operating globally. Many companies developed their own automated speech-to-text conversion tools. A good speech-to-text tool can even hit 96% accuracy.

Automated Transcription

In coming years, with great advancements in speech recognition software, voice-to-text conversion will become even easier. Although, it would take time for machine generated transcripts to match human generated ones in terms of accuracy, a combination of technology and manual intervention will
dominate the transcription process. With the possibility to continuously improve quality of speech-to-text recognition technology by feeding in more and more examples from traditional voice-to-text transcription in to the system, automation will become a more appreciated solution for audio or video transcription.
TranscribeNow’s R&D team has developed an efficient speech-to-text conversion tool, which is continuously improving with more and more information going in for machine learning. With technology coupled with highly experienced transcription workforce, Transcribe-now is now able to deliver error-free transcripts for its customers at quicker turnaround.

TranscribeNow’s Automated Solution

Technology is continuing to grow at rapid pace touching almost all aspects of our daily life. Organizations have started to rely on automated solutions for various projects, transcription companies are no different. Hiring qualified transcriptionists has become difficult these days, transcription companies are looking at using automated transcription tools as an alternative to full-time transcription employees. Leaders in the transcription services industry are now employing highly experienced transcriptionists to proof read and edit machine generated transcripts so as to provide highly accurate transcripts.
automated solution
TranscribeNow caters to wide range of organizations like corporates, media firms, academic institutions, financial firms, law firms, etc. We help them to preserve and reproduce text records of their conferences, seminars or any other communications. Our transcription solution uses highly accurate automated transcription tool. Our machine program is continuously trained to comprehend the patterns from massive amounts of data that is fed into the system memory.

The automatically generated transcripts are shot to our workflow where our highly qualified transcriptionists proof read and make necessary corrections so that we ensure error-free transcripts for our customers. Our automated solution helps us to cover significant amount of transcripts for our customers. Another major advantage is that our automated solution makes it possible for our customers to stream preliminary transcripts live on to their work flows. We provide reliable transcription solutions that are tailor-made for our customers with the efficient automated workflow at a much faster turnaround. TranscribeNow accepts audio/video in any format and delivers in any text format specified by customers. We also cover general events, business and financial events, media related events, legal reports, etc.

Transcription Companies Benefit from Speech Recognition

Automatic speech recognition process involves multiple and extremely complex steps. The process starts with sound waves being converted from analog to digital signals that computers understand. To initiate this step, the system has to digitize the sound by measuring the length and frequency with which the waves are passed on to the system; the digitized sounds are then filtered to remove unwanted sound elements. We know that not everyone speaks in the same frequency even if they are speaking the same sentences. The system has to adjust the frequency of sounds it receives to match the sound template that has been already fed into the system memory.

The sound signals are then further broken down into minute segments that can be as short as few thousandths of a second. The smallest elements of a language called phonemes are combined together to make meaningful expressions of a specific language. So, the minute segments are broken out from the signals and are matched with the known phonemes. Then the speech recognition program studies phonemes and examines them with other phonemes around them. It then uses a complex statistics or pattern to compare them with a large library of words and sentences that is already present in the system memory. Now, the program determines what the speaker was trying to convey and gives the output either as a text or a computer-decipherable command.

Automatic speech recognition is used in various ways. It is widely in automated voice recording answers in phones.

Advanced and refined forms of speech recognition software are nowadays used to develop automated speech-to-text conversion applications in transcription industries; in fact, the speech recognition software is the backbone of any speech-to-text application. Automated transcription applications are used to convert speech to text by various transcription companies, which help them to deliver highly accurate transcripts at quicker turnarounds. Modern-day transcription companies’ delivery involves very minimal human intervention, thanks to the speech-to-text conversion applications.

Transcribe Now uses a highly advanced version of the speech to text conversion application with which they are able to deliver near-live transcripts with accuracy as good as 96%. The automated transcripts are further proofread and edited by experienced transcriptionist for even better accuracy.