5 Myths about Transcription

There are lot of misconceptions on air about transcription, let us look at five major myths.

5 myths about transcription

1.It is all about listening to an audio and simply typing them out.

This is a myth. Audio recordings are not always perfectly done for transcriptionists to just type them out. Transcriptionists often come across poor audio quality, thick accents, multiple speakers crossing over each other, etc. A good transcriptionist has to understand the concept clearly and has to correlate with the concept most of the times to make sense out of what is spoken. Perfect grammar and spelling with proper formatting are major aspects of quality transcripts.

2.Speaker identification is quite easy.

Not at all. You can imagine how difficult it is to identify speakers during an earnings conference call, especially when multiple speakers with same accent. Most transcriptionists say that it is very difficult to distinguish between female speakers when they have same voice and accent. Good transcriptionists need to make intelligent guesses while identifying speakers; for instance they need to know how to distinguish between what a CFO or CEO address during an earnings conference call.

3.Time required to create a transcript is same as the length of the recording.

This is not true. Time required to create a transcript is always greater than the length of the recording. Transcribing an audio involves stoppages and rewinding to allow transcriptionists to decipher sentences and accurately convert them to text. There are times when a transcriptionist slows down the pace of dictation using transcription tools in order to clearly understand what is being said. Research and proofreading are other aspects of transcription that slows down the pace of transcription process. As an industry standard, it takes 3 minutes to transcribe 1 minute of clear audio recording.

4.Proofreading is a simple task and anyone can do it.

No, proofreading is not at all a simple task and it has to be done by professionals. Proofreaders need to have a lot of concentration and subject knowledge. They need to check for spellings and grammatical errors because these errors are considered to be grave when it comes to the quality of transcripts. Proofreaders are the decisive set of eyes and ears; poor proofreading can cost a lot to the transcript providers.

5.Formatting a transcript is very simple.

Formatting a transcript is not at all a simple task. Formatting the text according to client requirements is of utmost importance. Formatting requirements vary from client to client. An editor has to be sure of each client’s formatting style. They need to have thorough knowledge of the style guides provided by each client. Medical, legal or business transcript formats are entirely different from each other.

A good transcription service provider has to have a perfect combination of transcriptionists, editors and proof readers to deliver high quality transcripts. It is very important for them to have thorough professionals with specialized knowledge in each domain.

The Benefits of Podcast Transcription

Podcast transcription is the process of converting the whole audio from a podcast into text format; and making them available has many benefits for the podcasters.

They improve searchability and discoverability of the content. They help in improving search engine optimization and also help to drive more attention on to the podcast.

Benefits of podcast transcription

The most popular way to search for something on the web is by typing the text of the thing that you are searching for. These transcripts make it possible for Google to crawl and find the content that has to be indexed. Though audio description and content title help in SEO, the best way to improve searchability is to have the entire text available.

Another major benefit of having transcripts is that they increase accessibility. They make it easy for deaf and hard of hearing to consume the content. They also help people with language limitations to understand the content. They allow people to consume content even at public places without earphones.

They contribute for a better user experience. Users can quickly scan through the text to have an idea about the concept before they really listen to the content. Availability of transcripts makes it quite easy for the users to go back and look for a particular portion from an extensive content.

Overall, podcast transcripts enhance searchability, discoverability, shareability and accessibility of the content.

Transcribe-Now has a reliable transcription solution that is capable of delivering error-free transcripts.


For a transcription service provider, quality proofreading is the most critical task performed before transcripts are delivered to its clients. Transcription proofreaders typically work as a part of the Quality Analysis team and they work at different levels. They are responsible for the final delivery of error-free transcripts to the clients, and hence considered as the most critical job.

How do they do it? The key to quality proofreading is to read the transcribed text again and again, the more you read the more you understand the context of the document. Each time the proofreaders review the content, they approach it with different mindsets.


Transcriptionists type out documents quite fast simultaneously listening to audio files leaving room for mistakes. Errors are bound to happen as transcriptionists type out at a high speed. Proofreaders are the second set of ears and eyes before the transcripts are finally delivered to the clients.

What do they check while proofreading? Proofreaders check for grammatical and spelling errors. They also check for contextual errors. Proofreaders fill in missing words or phrases missed out during the transcription process.

Document formatting according to the specifications provided by the client is another important task performed by proofreaders. After proper formatting, the documents are delivered to the client after a final quality check by the proofreaders.

With the best Quality Analysis team in place, Transcribe-Now is one of the most sought-after transcription service providers operating in the market.

Necessities for Transcription Jobs

To be a freelance transcriptionist, you have to be equipped with certain basic necessities. Let us look at some must-haves for you to start with freelance transcription jobs. You can always buy the basic ones to start with and later on can be upgraded.

Computer: For transcription jobs, your computer does not require a lot of computing power. You don’t really need high-end CPU or lot of storage space as long as you are not using the system for any other purpose. Even an Intel Celeron Process would do if money is a decisive factor. You can choose a laptop or a desktop, it doesn’t really matter.

Necessities for Transcription Jobs

Internet Connection: It is necessary for you to have high-speed Internet connectivity as sometimes you would have to work on software provided by the transcription companies that would allow you to connect fast and secure. You would be uploading and downloading audio files and text documents and would also require a lot of research. It is also preferred to have a backup internet connection so that your work is not distracted even if your primary connection fails.

Transcription Software: There are quite a few transcription tools readily available in the market, some are free and some require a nominal fee. Express Scribe is one of the popular software you can think of.
Microsoft Word: It is preferred to have Microsoft Word though you have alternatives. Most of the transcription software, guides and tutorials used by transcription companies are based on Word.

Headphones: Stethoscope style headphones are commonly used by transcriptionists; however, you can use any as long as the audio output is clear and loud enough for you to transcribe.

Foot Pedal: Though a foot pedal is not a must, it is good to have. Controlling audio playback with function keys while transcribing could slow down your efficiency, so it is always better to have one.

Comfortable Seating: Ergonomically suitable work space is much needed. This is something you need to carefully choose since transcription jobs demand extensive sitting and is definitely not a sit-on-the-couch type of job. Uncomfortable seating can lead you to develop neck or back pain.

TranscribeNow’s Automated Solution

Technology is continuing to grow at rapid pace touching almost all aspects of our daily life. Organizations have started to rely on automated solutions for various projects, transcription companies are no different. Hiring qualified transcriptionists has become difficult these days, transcription companies are looking at using automated transcription tools as an alternative to full-time transcription employees. Leaders in the transcription services industry are now employing highly experienced transcriptionists to proof read and edit machine generated transcripts so as to provide highly accurate transcripts.
automated solution
TranscribeNow caters to wide range of organizations like corporates, media firms, academic institutions, financial firms, law firms, etc. We help them to preserve and reproduce text records of their conferences, seminars or any other communications. Our transcription solution uses highly accurate automated transcription tool. Our machine program is continuously trained to comprehend the patterns from massive amounts of data that is fed into the system memory.

The automatically generated transcripts are shot to our workflow where our highly qualified transcriptionists proof read and make necessary corrections so that we ensure error-free transcripts for our customers. Our automated solution helps us to cover significant amount of transcripts for our customers. Another major advantage is that our automated solution makes it possible for our customers to stream preliminary transcripts live on to their work flows. We provide reliable transcription solutions that are tailor-made for our customers with the efficient automated workflow at a much faster turnaround. TranscribeNow accepts audio/video in any format and delivers in any text format specified by customers. We also cover general events, business and financial events, media related events, legal reports, etc.

Business Transcription Solutions

transcription solutions

Business transcription service is the text documentation of corporate audio or video events. Corporate earnings calls, interim results, annual meetings, corporate events, analyst interviews, etc. are some of the common events.

Business transcription service is on growing demand these days. Demand for transcription service has grown as many investors and analysts rely on these transcripts to make their crucial investment decisions. Investors do not have to worry much even if they miss an important earnings call or an important update from the companies of their interest, they can anytime read through these transcripts and get themselves updated.

At the same time, transcription solutions providers have to work hard to deliver quality transcripts. This is because investors take crucial decisions reading through these transcripts. Number errors (currency date, etc.) are considered to be grave as they can completely misguide the investors.

Quality transcription service with a quicker turnaround is preferred by clients for obvious reasons, and delayed market information can sometimes be completely useless.

Business Transcription Process

Usually, transcription service providers plug into live corporate events and get the audio recorded or downloaded onto their workflow. Once the audio is made available in the workflow, a transcriptionist picks up the audio and transcribes the whole audio file. The transcribed files are sent to the client as a preliminary transcript, and at the same time, these files are pushed for proofreading or final editing. After proofreading and editing, the final text is made available to the client or published onto their website in the desired format.

What’s New? Automated Transcription Service

Nowadays, artificial intelligence is taking over almost all segments and transcription is no different. With the help of automated transcription process, audio to text conversion is done in no time thus completely eliminating the preliminary transcription process. These preliminary transcripts are further proofread for zero-error transcripts.

TranscribeNow has successfully integrated automated transcription process onto the workflow and as a result, delivers quality transcripts at a quicker turnaround.